Depending on what part of the map you live or work, winter can sometimes interfere with work. Snow, ice, sleet, and even freezing rain can affect whether or not employees can make it to the office. On occasion, this type of weather can even force companies to close early. When, and if, the situation does occur, many questions will arise regarding pay if employees must come in late, leave early, or miss a whole day.
Is your business prepared for inclement weather?
Do you have appropriate attendance and pay policies in place? In case you’re not sure how to answer that question, consider these best practices:
Prepare a Plan
Hopefully, you have a plan already in place. But if not, make sure your employee handbook has clear instructions on an inclement weather policy. Offer guidance on everything from missing a whole day to going home early to work from home. It’s also important to have a communication plan in place so that employees can be adequately prepared in advance with as much information or notifications as possible.
Focus on Flexibility
While some employees may live close to the office, others may not. Some employees may be caretakers of children who will also be affected by school or daycare closings. Some employees might live in areas with steep hillsides or long distance drives. Above all, you will want to consider the safety of your employees. All these factors and more must be considered when preparing and enforcing your inclement weather policy.
Live by the Law
Legally, different rules will apply when it comes to pay policies for exempt and non-exempt employees who might have to miss work due to inclement weather. The Fair Labor Standards Act (FLSA) will ultimately dictate whether you are required to pay employees if your business is closed due to inclement weather. Know the law and make sure your employees have a solid understanding of it as well.
Don’t wait for a weather emergency to know the answers to inclement weather policy questions. Now is the time to review your attendance and pay policies to make sure they cover all the bad-weather bases and that they comply with the FLSA. There’s no “one size fits all” plan, so let LBMC Employment Partners help you find one that’s right for you. Contact us today!