1. Get a Company that Includes Payroll Taxes
Paying employees is only a small part of what companies need to do when processing payroll. Calculating and filing payroll taxes is one of the most complicated and important HR tasks for any business. Not only are payroll taxes time-consuming, but mistakes can result in hefty fines from the IRS. It makes common sense to outsource payroll taxes when also outsourcing payroll processing. Companies in Nashville should look for an all-inclusive payroll provider with a trusted reputation for filing payroll taxes correctly and on time.
2. Choose a Tech-Savvy Company
Some payroll services operate with antiquated or outdated software and user-friendly web tools. Whichever payroll outsourcing company you choose, make sure it uses up-to-date software that can be easily integrated with your company’s HR systems. Payroll services with better technology also tend to be more aware of the security threats to the sensitive data stored in payroll software. Find a company that takes their technology and security seriously.
3. Find a Service with Time-Saving Tools
A lot of information goes into payroll processing and taxes, but some software programs have made it easier to collect, track, and access that information. Finding a payroll provider that has timekeeping tools, online enrollment tools, and employee self-serve will save your company time and money.
4. Prioritize Customer Service
Good payroll software is extremely important. But, sometimes, you will need or want to talk to an actual person. Be sure that your payroll service provider has a customer support team that’s available to coach you through both your initial transition and answer questions for years to come.
5. Pick a Company that Can Grow with Your Business
The main benefit of outsourcing payroll is freeing up time to grow your business. When that growth does happen, you need a payroll service that can scale up to accommodate additional employees and services. Make sure to find a payroll service with a clear pricing structure. This will help avoid any potential surprises as your service increases.
6. Find a Local Payroll Outsourcing Provider
If you’re a Tennessee-based business, you should find a payroll service that is based in Tennessee. Not only does this allow for in-person collaboration, but local providers are more aware of laws that will directly affect your business. Payroll laws are constantly changing, and local providers are the most aware of changes in the areas in which they are based. For a list of recommended CPEO providers by the IRS, see their CPEO Public Listings on IRS.gov.
7. Consider Outsourcing Other HR Services
Some payroll outsourcing companies also offer other HR services. Professional Employer Organizations (PEOs) can include payroll processing and taxes in a bundle of other HR management services. If you’re already considering outsourcing payroll, it might make sense to outsource other human resources tasks as well.