People often ask us, “How do I decide which tool is right for me: SharePoint or OnBase? Don’t they both do the same thing?”
While it’s true that they have some shared capabilities in common, SharePoint and OnBase are really two quite different tools.
I heard an analogy recently that is really applicable: SharePoint vs. OnBase is a lot like MS Word vs. Excel. You could draft a resume in Excel, but you wouldn’t because the tools available to you in Word give you much greater capability. Conversely, you could create a table in Word, but your functionality will be limited.
Similarly, you could try to do long term archival, workflow, retention, and other things in SharePoint, but you’ll lose a lot of the tools available to you in the OnBase project. You could also try to do front end presentation and collaboration in OnBase – but again, you’re limiting yourself in what you have available to you. In both cases, you would be trying to ‘swim upstream’, which would make things about 10 times more difficult for your end users.
At LBMC Technology Solutions, we resell and provide expertise on both products. It really comes down to having the right tool to meet the right business objective. Like the situation above, each product has strengths in different scenarios. We get to know our client’s business operation and needs before we feel we can suggest one product or the other.